Staff Assistant III – Enrollment Operations – Data Specialist

Job Details

Department: Administrative Support
Job Type: Staff
Status: Non-Exempt
Deadline: Until Filled

Reports to: Director of Enrollment Operations

Job Purpose:

The Data Specialist supports the enrollment functions of the University’s undergraduate and graduate programs by processing and managing all data and documentation related to the admission process. The Data Specialist maintains prospective student records, ensures that data is clean and accurate, and facilitates communication to prospective students. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.

Essential Functions:

Be familiar with the Admissions policies and procedures.
Process and manage all data and documentation related to the admission process, including but not limited to applications, transcripts, test scores, etc.
Manage incoming email to the main Admissions inboxes.
Validate and clean data to ensure accuracy.
Facilitate official communication to applicants regarding the status of admission and academic scholarships.
Communicate with other University offices and departments regarding the application and enrollment of students.
Assist with maintaining CRM functions, including but not limited to data imports and automated processes.
Contribute to the design of interfaces and processes to streamline user experience for both external and internal users.
Train and supervise student workers to assist in data entry and processing.
Maintain documentation related to the position and departmental processes.
Perform other duties as assigned.

Physical requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time on-site position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. Potential exists to work some evenings and weekends.

Travel:

No travel is expected for this position.

Qualifications:

Bachelor’s degree with 1-2 years related experience in business, data entry, or computer application is preferred.
Qualified candidates should possess strong organizational skills, be attentive to details, and have the ability to work independently.
Excellent written and verbal communication, proficiency in MS Office (especially Word and Excel), and the ability to keep information in confidence are also essential.
A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards, and mission.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures – including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.