Use the same heading design and paper for your resume, cover letter and reference sheet.
A cover letter links your resume to the specific job for which you are applying. It provides a personal introduction of yourself and the strengths you offer the employer. It is important to write a cover letter for each position for which you apply. See the following tips:
- Well I know so and so… Using the name of someone who suggested you write to your target employer sets you apart from other candidates and gives you an instant and credible reference.
- “Dear Mrs. What’s-your-face…” Whenever possible, include the name of the person who is making the hiring decision. Addressing your letter “To whom it may concern” is impersonal.
- Ready…aim…hired! Take aim at your target employer. Do some research and make a clear connection between your background and the skills and qualifications that the organization is seeking.
- We’ll spell it out for you… Correct spelling and grammar are a must!
- Show me, don’t tell me! Give specific examples of the work you’ve done. Don’t just say you are good with deadlines. Show your reader by addressing how you are good with deadlines.
- It’s a match! Use the same heading design and paper for your resume, cover letter and reference sheet. This gives your materials a streamlined look.
Structure
- First paragraph. Start your letter with a statement that establishes a connection with your reader— a referral’s name, a probing question, or a quotable quote. Briefly state the reason for your letter, what position or type of work you are applying for, and from which source you learned of the opening (career services, internet, newspaper, friend, etc).
- Mid–Section. Should be one or two short paragraphs that make relevant points about your qualifications. You should not summarize your resume. Instead address the themes that are present in your experience. Highlight your strengths, being sure to indicate what you can do for the employer. You may want to cite specific examples.
- Last paragraph. Initiate action by explaining what you will do next (i.e. call the employer, stop by, etc). Offer any assistance to help in a speedy response and repeat your phone number and email address. Close by saying “thank you” in some form.
PDF Resource: Cover Letter Sample