Clarity on the types of agreements and glossary of terms
Affiliation agreements occur between the University and another entity or entities to accomplish a joint mission such as instruction or research training. In general, if an AU student will fulfill any part of a degree or non-degree program at non-AU locations, an affiliation agreement is required prior to the experience. Affiliation agreements are written to support a student’s opportunity to engage in an experiential activity in support of academic programs. Examples include field placements, off-campus practical, clinical placements, student teaching assignments, and internships.
| Initiator(s) | Deans (or designate) over programs with required experiential activities |
| Preparation | Same as above (template available online) |
| Review | See Table. Administrative Review |
| Final approval(s) | Provost |
| Management | Origin of experiential requirement |
Articulation agreements outline transfer credit only agreements between AU and other academic institutions, such as public and private high schools (domestic, international), associates, bachelor’s, post-bachelor degree institutions that fall outside of AU’s articulated transfer policy. Most Articulation Agreements require a review of the partner institution’s curriculum and faculty credentials, in consultation with subject-related departments and registrar. Transfer Credit Guides must be attached to each agreement. Examples include dual enrollment (Note: Dual enrollment requires prior notification to SACSCOC as it is considered a substantive change).
| Initiator(s) | President, Provost, AVP Admissions, Deans, Department Chairs, Dir. Academic Partnerships and Salvation Army Programs* |
| Preparation | Director of Non-Traditional Academic Programs |
| Review | See Table. Administrative Review |
| Final approval(s) | Provost |
| Management | Assigned to admissions liaison |
*May negotiate pre-approved terms including credit transfer or financial incentives and structures
A MOA is a written document describing a cooperative relationship between two parties wishing to work together on a project or to meet an agreed-upon objective. A MOA provides a strategic advantage to AU as umbrella agreements for concrete and specific activities of importance. Specifically, MOA (a) Codifies a partnership involving significant collaboration and is a legally binding document, (b) Specifies activities, resources, outcomes, obligations, and limitations by each partner, and (c) Contains specific financial obligations (specifically on the part of the AU partner). Examples include:
| Initiator(s) | President*, Provost*, AVP Admissions, Deans, Department Chairs, Director of Academic Partnerships and Salvation Army Programs*, Director of Graduate Admissions and Programs, Director of Non-Traditional Academic Programs |
| Preparation | Director of Academic Partnerships and Salvation Army Programs |
| Review | See Table. Administrative Review |
| Final approval(s) | President or Provost |
| Student Recruitment | Assign as needed |
| Partnership Management | Assigned to Initiator or other |
| Academic Management | Assigned to Program Director (SACSCOC identified program faculty), Academic Department, etc. |
Logistics: Manage the implementation and technical aspects of the agreements once a partnership is identified and the relationship formed. Logistics persons include Director of Non-Traditional Academic Programs; assigned employees of Admissions; Dean or designate of subject oversight, e.g., School of Education student teaching. A database of responsible personnel is found in the Partnership Database.
Initiators: Manage the introduction and relational development of agreements; establish terms and conditions; and negotiate under predetermined incentives on behalf of Asbury University. Initiators include the President; Provost; Director of Academic Partnerships and Salvation Army Programs; Director of Graduate Admissions and Programs.
Approvers: Reviews and authorizes partnership agreements for institutional adoption. Has authority to deny agreement. Approvers include the President, Provost.
Director of Academic Partnerships and Salvation Army Programs: Identifies all new academic partners requiring, academic partnerships agreements, and customized academic partnerships by way of R&D or referrals, e.g., admissions; Discerns opportunity type; navigates org needs; matches need with opportunity; initiates and develops new partnerships from first point of contact through official signings; maintains major portfolio partners (TSA, YFC, et al.)
Director of Graduate Admissions and Programs: Monitor market trends looking for opportunities to initiate new graduate programs: guiding the process through the proposal, approval, and implementation process. Launch specialized non-degree programs such as certificates, micro-credentials, weekend intensives, and corporate training. Establish and maintain relationships with key external stakeholders: business and community leaders, pastors, alumni, key influencers along with university faculty and staff. Develop a dynamic and strategic graduate recruiting plan and manage the graduate recruitment team.
Director of Non-Traditional Academic Programs: Coordinates closely with Registrar and Academy to receive and monitor articulation agreements, e.g., dual credit, Work-Ready; Updates existing templates to reflect partnership type.
Network Academic Partnerships: Seek to find new ways to promote Asbury’s existing undergraduate and master’s degree programs through networks designed to promote education to specific demographics. Networking partnerships may include consortiums, non-profit groups, or through grant giving organizations. (Ex. Assoc. of Christian Schools International).